备忘录(memo).ppt

文档介绍：Memo
Brief introduction
备忘录是一种非正式的公文函件,通常用于在公司内部快速、有效地传递关于人事任免、会议通知、公司政策等方面的信息,是公司内部最普通的书面交流形式。备忘录一般由日期、收件人、发件人、事由和正文组成,有时也会包括一般书信里常见的称呼语、结尾敬语和签名,但多数情况下省略不用。备忘录一般简洁短小,结构清晰、阅读方便、传递迅速。
备忘录的主要内容及书写格式如下:
最上端中央写上“Memo”或“Memorandum”;
Date:日期;有时无此项,日期直接写在右上角或左边开头;
To:收件人姓名、职务等,可以免写称谓;
From:发件人姓名、职务等,免称谓;
Subject/ Re.:事由/主题,简要概括征文内容,使收件人一目了然;
body:在以上书端内容下空一两行写正文(body),语言简要明了,表达清楚;正文部分可免去称呼和客套语.
Reference Initials:有时在正文下空一行处需写上经手人姓名或姓名首字母;该部分可省略.
有些备忘录如需留副本,.( carbon copy,副本)。
Sample 1
Memo
To: All staff
From: Norman Kennedy, General Manager Office
Date: April 23, 2006
Subject: Construction of Recreation Center

The board of directors has approved the idea for a new Recreation Center at its meeting this morning. We are very happy to provide facilities that will contribute to the physical fitness of all our employees.
The construction of the Recreation Center will begin tomorrow and shall pleted within 50 days. Each department will appoint an employee representative to collect your suggestions about activities and equipment for the Recreation Center.
Sample 2
Memorandum
June 12, 2006
To: Frank Johnson
From: Irene Hale
Subject: Persinnel Transfer
Here are the two people transferring from our headquarters to your pany on July 1:
1. Caroline Harrison from the Sales Department. She is in her fourth year with SET pany.
2. Donald Bush from the R&D Department. He is in his second